SuiteCRM

![SuiteCRM](//images.ctfassets.net/f2ysq090txql/52vO4AUa9JJAUzxZGyJMv2/6edbab60a5b199ecdc2671910b9a4175/SuiteCRM-Template-launch-thumbnail.png)

## About PieSync

PieSync is an Integration Platform as a Service (iPaaS) that automatically syncs customer contact data between your cloud-based apps.

[SuiteCRM](https://suitecrm.com/) is at the core of your business. But not all the apps you are using are natively integrated with your CRM. As a result, you have isolated islands of customer data scattered across your business apps. 

__PieSync works bi-directionally and in real time to make sure your applications are always up-to-date with the correct customer and prospect information.__ This means you'll never have to manually transfer data again! 


> “With PieSync we can finally manage customer data efficiently. Because it works in real-time and it connects all our apps, we know we can always count on up-to-date customer information.” -Jeff Miller - Realtor at AE Home Group


 __You can now sync SuiteCRM with 219 other applications:__


<Widget size="compact" left="suitecrm"/>

Need another app in sync? Every Wednesday, PieSync releases a new application. If the business tool you are using is not available yet, go to the pipeline and [vote for the app you need.](https://www.piesync.com/connections/)

## Top features

Without any installation required and after a 5-minute setup, you can enjoy a variety of features to customize the workflow between the business applications you are using. 

Here are some popular features you can have access to: 

### If-*this*-then-*that* rules 

When you are working with big databases, it can happen that you don’t need all the data from all your apps in sync. Thanks to PieSync’s [“if-*this*-then-*that*” rules or conditions](https://www.piesync.com/blog/introducing-intelligent-syncing/) you can choose which contacts to sync and how; according to attributes, tags, labels, lists, etc.

![google contacts suitecrm](//images.ctfassets.net/f2ysq090txql/4nPM3EpIxlI65JaChKOLJp/2a778af03168809527d7832e562629c3/suitecrm_google_contacts.png)

<Button text="Start your sync!" href="https://www.piesync.com/suite-crm/" />

### Custom field mapping

PieSync will automatically map most of your contacts’ information fields: name, email, address, phone number, etc. If you’ve created custom fields, you can also manually map as many fields as you wish:

![integration google contacts suitecrm](//images.ctfassets.net/f2ysq090txql/7sxM1xaDhhBk5Uh8wRfWg1/e5a357e2e223380943912c1b2c6c22c8/google_suitecrm.png)

## Easy set-up

**PieSync is easy to set up and requires no special coding**. Just follow these simple steps: 

**1.**  Log in to your Piesync account. 

**2.** Choose SuiteCRM and another app. 

**3**  Follow the instructions to authorize both apps. 

**4**  Choose your sync direction. By default, it is synced both ways between the two apps, but you can choose to sync just one way.

**5** Customize your sync by adding if-*this*-then-*that* rules. 

**6** Check your default mapping and add whichever customized field that was not automatically mapped. 


<Button text="Start your sync!" href="https://www.piesync.com/suite-crm/" />




Sync SuiteCRM two-way with 219 apps and have your entire software stack is in sync!  Discover PieSync's full integration solution. 

SuiteCRM integration solution works two-way and in real time thanks to PieSync from HubSpot 

Have your SuiteCRM customer data in sync with 219 applications

![Focusing on work to get more done](//images.ctfassets.net/f2ysq090txql/kUWpLtzHireDDINZcBsMz/197290d1797b8b0388d259d8d88ac31f/austin-distel-gUIJ0YszPig-unsplash-min.jpg)

We all have those days where we just can't seem to focus. You have a to-do list in front of you, but the number of tasks on it doesn't seem to be going down.

On other days, you get lost in your work and finish the day feeling incredibly productive. That magical state of being is called [flow](https://en.wikipedia.org/wiki/Flow_(psychology)). When you’re in a flow state, you:

* are completely focused on the task at hand
* forget about yourself, others and the world around you
* lose track of time
* feel happy and in control
* feel creative and productive

Flow is especially relevant for increasing focus on creative tasks for long periods, like writing website copy, creating a business strategy or planning your next product launch.

Remember that no one is productive all the time, and trying to burn through your to-do lists and prioritize work ahead of everything else is a recipe for burnout.

But for when you have a task that does require focus, we've compiled eight top tips to improve focus and flow when you need it, so you can get through your to-do list with more ease.

&nbsp;

### 1. Arrive at your desk refreshed

Admittedly, this one one isn't always easy: you might be a parent with a small child, or other tasks have piled up in your personal life. But wherever possible, do what you can to arrive at your desk after a good sleep and time to unwind.

Think about how you can create boundaries between leaving work and arriving at home, even if that means closing your laptop and leaving your home desk for the day. Human minds love ritual, and end-of-work rituals are both simple and effective for helping us decompress and unwind.

----

### 2. Batch similar tasks together

You might have heard that it takes on average [23 minutes and 15 seconds to return to the original task](https://www.ics.uci.edu/~gmark/chi08-mark.pdf) after an interruption. 

That's a lot of time lost, considering that most people average only [3 minutes on any given task](https://www.hcii.cmu.edu/news/event/2004/10/work-fragmentation-common-practice-paradox-it-support) before switching to something else (and only 2 minutes on a digital tool before moving on).

The productivity app RescueTime [shares that](https://blog.rescuetime.com/context-switching/) switching between tasks can **kill up to 80% of your productive time**. 

Doing less task switching comes down to two main things:

* How can you prevent distractions when you're trying to focus?
* How can you batch similar tasks together and reduce how often you change tasks?

Similar tasks that you could batch together include:

* Writing newsletter copy
* Scheduling social media posts on a tool like Buffer
* Opening your inbox and replying to emails
* Checking social media feeds
* 1-1 meetings

For example, you could create a policy that you only check emails twice per day – once in the morning, again in the evening – or create a practice of scheduling all social media content for the week in bulk on a specific day.

----

### 3. Taking breaks helps you get more done

If you're really struggling to focus, it might be because your body is crying out for you to take a break. Take a few minutes away from your laptop, get some fresh air if you can, and give your brain a change of scenery. 

In *Daily Rituals: How Artists Work*, a book by Mason Currey curating the habits of well-known creative people throughout history, one of the most common trends is taking a break from work with a walk.

It's also a great practice to pause every hour, perhaps with the help of [a Chrome extension reminder](https://chrome.google.com/webstore/detail/take-a-break-by-eye-care/nebkccpabcomjaallapnlbcnckhnfknd?hl=en), to take a deep breath and look away from your computer screen for a few moments.

<RelatedPost slug="work-from-home-productivity" />

----

### 4. Block out the distractions

We all have our own techniques for eliminating distractions and staying focused. It may be listening to music that helps you get into a state of flow, a good cup of coffee, noise-canceling headphones... or all of the above. 

If you have others around you – such as when you're working at home or in an open-plan office – make sure to communicate boundaries around when you're working and can't be disturbed.

If your workplace allows it, muting Slack and inbox notifications (or even turning your internet off!) can eliminate pesky frequent distractions so you can focus on your important tasks for longer stretches.

----

### 5. Find your One Thing

One of the most popular productivity books over the last decade is *The One Thing* by Gary Keller and Jay Papasan. The key takeaway is asking this question before starting work:

> “What’s the ONE Thing you can do such that, by doing it, everything else will be easier or unnecessary?”

<RelatedPost slug="apps-for-working-remotely" />

---

### 6. Change your working environment

Can you change your working environment? If you work remotely, heading to a cafe or coworking space for a day when you have a lot on your to-do list can be a great tool for productivity. 

Even if you simply work from another room in your home for a few hours, test how changing your environment can improve your focus and help reduce procrastination.

----

### 7. Identify your peak time

Humans aren't machines, we all have our own body clocks and times when we feel most productive. This isn't set in stone, either. On some days you might wake up feeling energetic, while on others you take longer to get going. 

Saying that, you likely have an idea of when you usually work best. How can you protect that time and save it for the priority tasks you really need to focus on with minimal distractions?

----

### 8. Automate more of the repetitive tasks

Do you know what helps you get into a flow state? Enjoying the task at hand. Although that's not _always_ possible, you can cut out some of the boring repetitive work on your plate with a few clever processes and workflows.

By [automating tasks](https://www.piesync.com/blog/9-ways-to-automate-your-business-processes-in-an-hour/) and streamlining processes, you can have more time and mental space to focus on where you add the most value in your role.

For instance, you could automatically [connect your CRM with your email marketing platform](https://www.piesync.com/solutions/crm/) so you no longer have to upload and export contacts with CSVs. 

Using a tool like [Calendly](https://calendly.com/), you can also let coworkers, partners, clients and other contacts book time directly in your calendar, reducing a lot of the back-and-forth to set up calls.

Struggling to focus on work? We've shared our best tips to increase your focus and make it easier to get through the top tasks on your to-do list.

8 tips to improve your focus at work

Focusing on work to get more done

Process Improvement

Time saving

Kyvio Smart Mailer

![Kyvio Smart Mailer integrations](//images.ctfassets.net/f2ysq090txql/109D5kUS9kzagY91HuNXHR/673cdeacdb386f2739c437560aeb23fc/Kyvio-Launch.png)

## Connecting Kyvio Smart Mailer to other apps

From now on, you can use PieSync to keep [Kyvio Smart Mailer](https://kyvio.com/) connected with 219 other applications. This integration solution synchronizes Kyvio contacts or subscribers two-way and in real time after just a few clicks. 

A two-way or bidirectional sync means that whenever you add or modify your contacts’ information in one tool, you’ll have it automatically up-to-date in the other app, and vice versa. 

That helps you prevent isolated data, which typically happens when you use different applications without the right integration. When there is isolated data it becomes almost impossible to align the efforts of your different teams towards a common goal.

With PieSync you'll enrich and keep up-to-date your different databases, no matter where you are or who entered the data.

Unlike other integration platforms, PieSync keeps in mind historical data to make sure you can manage duplicates. This means you don't have to manually import/export CSV files EVER AGAIN. 

## The apps available for a connection with Kyvio Smart Mailer

Marketers love to sync with CRMs and we have many of them. Do you need to sync your accounting, billing, lead gen or support app? We probably got it too! Check out all the apps available as of today: 


<Widget type="piesync-widget" left="kyvio" size="compact" />

__Every Wednesday, PieSync releases a new application. If the business tool you are using is not available yet, go to the pipeline and [vote for the app you need.](https://www.piesync.com/connections/)We'll add it to our pipeline.__

> PieSync simply does what it says it will do. I've gone from updating 4 sister systems to only having to enter information once and then PieSync keeps everything synced. I wish I had found PieSync sooner! Joe Scanlon, Real Estate Agent 
> 

## Some key features

Thanks to PieSync's [Intelligent Syncing](https://www.piesync.com/blog/introducing-intelligent-syncing/) feature, you can sync attributes, categories, lists, etc. Maintaining your segmentation across apps for marketing, sales and support purposes.

Intelligent Syncing allows you to personalize your sync. It works with intuitive “__If__–*this*–__then__–*that*” rules or conditions, enabling you to accomplish complex automatic workflows across different applications.

![kyvio integration](//images.ctfassets.net/f2ysq090txql/3UtsVTxYBkh7Gxg5BUXSOr/9f870df595a3ef135ad26cd21d6cef35/Kyvio_and_Google_Contacts.png)

<Button text="Start your sync!" href="https://www.piesync.com/kyvio/" />

The dashboard will show the typical contacts' fields like first name, last name or email address mapped by default. Additionally, you can map the rest of your custom-made fields thanks to [the custom fields option.](https://www.piesync.com/blog/announcing-our-biggest-update-to-date-custom-fields-and-customizable-field/)

![kyvio sync](//images.ctfassets.net/f2ysq090txql/1bsqv9qgIRuZ2degTwMeHW/4b12ff3cc02e243f3382f4cc0f769bac/integration_kyvio.png)

![integration kyvio mailer](//images.ctfassets.net/f2ysq090txql/5spKN6SetHfXAP3uV7l9tv/d3cf4fba221d7720ff2ed9cedfc9b734/custom_integration.png)

## Other Benefits

### Add Teams
You can add your entire team to your PieSync account. This means everyone can access the most up to date data when they need it most.

### Multiple plans to scale your business growth
We have multiple plans to suit businesses of all sizes. When your business grows, you can simply upgrade to the next plan.

### Avoid Duplicates
PieSync hates duplicates just as much as you do. We eliminate duplicates by matching contacts based on their email addresses.


## Learn how to set up a sync with Kyvio Smart Mailer in less than 5 minutes 

<Embed src="https://www.youtube.com/watch?v=Kd_cWDqhsPo&feature=youtu.be" />

__Do you need help setting up your sync? [Here’s everything you need to know about it.](https://www.piesync.com/help/connector-apps/kyvio/)__

<Button text="Start your sync!" href="https://www.piesync.com/kyvio/" />

### About Kyvio

Kyvio helps you turn your super-powers into profits, without worrying about technical distractions! Quickly and easily create profitable membership websites, sales funnels, lead generation funnels, set up your email marketing and much more.

PieSync's 2-way sync is available for Kyvio Smart Mailer! Have your leads or contacts in sync between 219 business tools. Discover everything about this amazing integration solution right here. 

Email Marketing

Sync two way Kyvio Smart Mailer and other apps in real time. 

Kyvio Smart Mailer integrations

Sync Kyvio Smart Mailer and 219 other business apps

Mailchimp

MailerLite

Aircall

RingCentral

Quickbooks

Xero

![Working remotely](//images.ctfassets.net/f2ysq090txql/2eOM8wieU7DtFAvIEF9A4B/aa9ff0c1a62afe890f253ca558a97ba1/chris-benson-yx-iJFybOBQ-unsplash-min.jpg)

The number of people working remotely increased [by an estimated 159%](https://www.forbes.com/sites/cognitiveworld/2020/03/09/a-deep-dive-into-remote-work-for-our-future-of-work/#6c0035ba1843) from 2005 to 2017. 

In addition to that, a huge amount of people just had to start working from home unexpectedly: we're currently experiencing a surge in remote work like nothing the world has seen before, the extent and impact of which we still can't fully grasp.

Whether you've worked remotely before or it's completely new to you, here are the apps we love for making remote work a success.

From communication apps to tools to help you focus, these platforms will keep your team in sync, on track, and in the best position to stay productive during this new reality.

### Working remotely? Here are our favorite apps for...

#### Communication

With [over 12 million daily active users](https://www.businessinsider.com/slack-daily-active-users-microsoft-teams-2019-10?r=US&IR=T), there's a high chance your business already uses **[Slack](https://slack.com/)**, the hugely popular messaging tool that "replaces email inside your company." If your workforce is remote, Slack is more valuable than ever to keep projects moving and collaboration flowing between departments. 

Slack is also a great way to boost team spirit. For example, with an #announcements channel, everyone in your company can be kept in the loop with news and updates rather than waiting to hear it through the grapevine. Balance that with fun channels like #filmclub and you're sorted.

Another brand that has seen a huge surge in adoption in the last month is **[Zoom](https://zoom.us/)**, the latest darling of remote workers as well as teachers, students and groups of friends. Zoom lets you set up video calls and webinars quickly and easily from anywhere in the world, so it's really handy for team meetings, video conferences and quick catch-ups alike.

To quickly set up local numbers and call anywhere in the world, [VoIP tools](https://www.piesync.com/blog/9-voip-trends-for-2020-to-pay-attention-to/) (Voice over Internet Protocol) like **[Aircall or RingCentral](https://www.piesync.com/blog/ringcentral-vs-aircall-which-voip-phone-software-is-best/)** are a great addition to your tech stack.

----

#### Collaboration

It's never been easier for remote teams to collaborate thanks to cloud-based tools like **[Trello](https://trello.com/)**. The Kanban-style project management tool enables teams to organize and collaborate on anything.

**[Teamwork](https://www.teamwork.com/)** is similarly designed to help teams improve collaboration, visibility, accountability and results. The platform includes handy automations to streamline project workflows and collaboration while also reducing busywork.

----

#### Managing business in the cloud

Cloud-based apps are always a good idea – you can access them on any device, data is instantly synced between users, and providers can release instant updates and bug fixes. When you're working remotely, they're invaluable.

Some of the most impactful cloud-based apps for any business include:

* A CRM (Customer Relationship Management) system – here are some of the [best CRMs for small businesses](https://www.piesync.com/blog/the-best-crms-for-small-businesses-pros-cons-and-what-you-need-to-know/)
* An accounting system like [QuickBooks Online or Xero](https://www.piesync.com/blog/xero-vs-quickbooks-online/)
* An email marketing platform like [Mailchimp or MailerLite](https://www.piesync.com/blog/mailerlite-vs-mailchimp-which-email-marketing-software-is-best/)

All of these types of apps [connect seamlessly with PieSync](https://www.piesync.com/why/), enabling your business tools to slot together and your data to stay up-to-date everywhere.

<RelatedPost slug="the-saas-guide-the-tools-and-trends-shaping-tech-in-2020" />

----

#### Staying productive

A favorite productivity tip for remote workers is the [Pomodoro technique](https://lifehacker.com/productivity-101-a-primer-to-the-pomodoro-technique-1598992730), or working for sets of focused 25-minute interval followed by breaks. Rather than manually setting up a timer, Chrome extensions like **[Marinara: Pomodoro® Assistant](https://chrome.google.com/webstore/detail/marinara-pomodoro%C2%AE-assist/lojgmehidjdhhbmpjfamhpkpodfcodef?hl=en)** make it easier to get into your focus zone.

**[RescueTime](https://www.rescuetime.com/)** is one of our team's favorite apps for staying productive when working remotely. The app uncovers where your time goes online and blocks distractions such as social media, news and entertainment when you need to focus.

To work productively, our team also relies on putting headphones on and tuning out the world. As expected, **Spotify** has a huge range of playlists categorized under "Focus", as well as individual playlists like [Music for a Workday](https://open.spotify.com/playlist/37i9dQZF1DXcsT4WKI8W8r?si=vqvKbC6mT0mP1g7Jcg_mEQ). Or use **[Noisli](https://www.noisli.com/)** to craft your perfect background noise, mixing and matching nature and background sounds to get into a state of flow.

**[Coffitivity](https://coffitivity.com)** is another great app that recreates the ambient sounds of a cafe to boost your creativity and help you work better. It's backed by [a peer-reviewed study](https://coffitivity.com/research) out of the University of Chicago showing that "A moderate level of ambient noise is conducive to creative cognition." Start with "Lunchtime Lounge" or "Texas Teahouse" to feel less isolated and more focused in your home office.

<RelatedPost slug="work-from-home-productivity" />

----

#### Putting a smile on your face

Although remote work has been glamorized in the last few years, the Instagrammable "work from anywhere" lifestyle isn't always all it's cracked up to be. 

Working from home can get lonely, even for the dedicated introverts among us. So stay in touch with colleagues using the communication apps in this post, perhaps adding a bit of fun with [a custom Zoom background](https://www.cnet.com/how-to/this-is-how-you-do-the-zoom-background-thing-everyone-is-talking-about/) or setting weekly times for a virtual coffee machine chat. Here's an example from one of PieSync's daily virtual chats with some creative backgrounds:

![piesync coffee machine chat](//images.ctfassets.net/f2ysq090txql/7w6LdDqYJQollOeVRqwKuL/621988d5c5f853bdb5216be0caf0cd98/image.png)


Another common problem for remote workers is **struggling to switch off**. To remedy this, encourage your team to have firm office hours and expectations about when you will and will not be available. When closing time rolls around, shut down Slack, your laptop and your inbox - and make sure notifications are disabled. And actually leave work behind for the rest of the day! It helps if you have a dedicated office space that you can physically step out of when the workday ends.

Working remotely requires doing things a little differently, but it's absolutely possible to thrive – especially with all the fantastic apps built with remote work in mind.


The honest truth: remote work isn’t always easy and glamorous. But with the right apps, your day can be a lot more productive - and fun. From communication apps to tools to help you focus, these platforms will keep your team on track when working from home.

Digital Marketing 

Customer Service

Freelancing

Technology

15 apps to make remote work easier

Working remotely

Aritic PinPoint

![Aritic Sales CRM](//images.ctfassets.net/f2ysq090txql/58HGxroOLrjMqHhpfZhwDb/80a00994e3a2621e91198658ecc4aef5/Aritic-Sales-CRM_launch.png)

[Aritic PinPoint](https://aritic.com/aritic-pinpoint/) is full-stack marketing automation software, which helps you manage your landing pages, lead scoring and lead tracking.

### PieSync + Aritic PinPoint: Why? 

PieSync takes integration solutions to the next level by offering two-way customer data synchronization between Aritic PinPoint and 219 other apps with just a few clicks. 

A two-way sync means that whenever you add or modify your customer data in one app, you’ll have the data in the other app automatically up-to-date.

That helps you prevent isolated data within your business applications. Isolated data or data silos, typically happens when each one of your teams is using their own application without any integration in place. When there's no connection between the different databases your team is using, it becomes almost impossible to align their efforts towards a common goal.

Unlike other integration platforms, PieSync keeps in mind historical data to make sure nothing gets overwritten. 

And YES, this means don't have to manually import/export CSV files EVER AGAIN. 

Currently, PieSync offers a two-way sync between Aritic PinPoint and 219 apps. Take a look at the ones available today:

<Widget type="piesync-widget" left="ariticpinpoint" size="compact" />

Need another app in sync? Every Wednesday, PieSync releases a new application. If the business tool you are using is not available yet, go to the pipeline and [vote for the app you need.](https://www.piesync.com/connections/)

__Using Aritic Sales CRM too? We also have it available for two-way contact sync!__

## Complex workflows? A piece of cake 

With an intuitive [if-t*his*-then-*that* ](https://www.piesync.com/blog/introducing-intelligent-syncing/)filtering option, you can decide which subsets of contacts you want in sync. You can choose to sync between attributes, lists, tags, groups, or labels in each app.

![aritic integration](//images.ctfassets.net/f2ysq090txql/4i8kma0sCnC0sVmbtl9O9v/ebea72f58d3647edaf419ab8155dd699/Aritic_PinPoint.png)


You can also hand-pick the information fields you want to keep in sync between apps. PieSync will map the typical fields by default (such as name, last name, email, etc.) Additionally, you can map your custom-made fields: 

![google and aritic](//images.ctfassets.net/f2ysq090txql/5CM5cA7UFTXc8P7jEYPk3G/3cabc4244e22bda70a712520abb40867/google_contacts_integration_aritic.png)

![google and aritic integration](//images.ctfassets.net/f2ysq090txql/3r4bypdNphG2FHb5TzZw1j/85103805ebc6db5462e55f50cee04cd3/aritic_and_google_contacts.png)

<Button href="https://www.piesync.com/ariticpinpoint/" text="Try it now!" />

## Top sync solutions for Aritic PinPoint users


### 1.Aritic PinPoint and CRM

__Some popular applications are available:__ [Pipedrive](https://www.piesync.com/ariticpinpoint/pipedrive/), [Copper](https://www.piesync.com/ariticpinpoint/copper/), [Capsule CRM](https://www.piesync.com/ariticpinpoint/capsule/), [HubSpot](https://www.piesync.com/ariticpinpoint/hubspot/), etc. 


### 2.Aritic PinPoint and Customer Support

__Some popular applications are available:__  [Intercom](https://www.piesync.com/ariticpinpoint/intercom/), [Zendesk](https://www.piesync.com/ariticpinpoint/zendesk/), [Help Scout](https://www.piesync.com/ariticpinpoint/helpscout/), [Freshdesk](https://www.piesync.com/ariticpinpoint/freshdesk/), etc.


### 3.Aritic PinPoint and Lead Generation 

__Some popular applications are available:__ [Phoneburner](https://www.piesync.com/ariticpinpoint/phoneburner/), [SalesLoft](https://www.piesync.com/ariticpinpoint/salesloft/), [Outreach](https://www.piesync.com/ariticpinpoint/outreach/), [Follow Up Boss](https://www.piesync.com/ariticpinpoint/followupboss/), and more.

__[Visit our support center](/help/connector-apps/ariticpinpoint/) and discover how easy it is to set up a sync with Aritic PinPoint!__ 

<Button href="https://www.piesync.com/ariticpinpoint/" text="Try it now!" />




Have the customer data stored in Aritic PinPoint in sync with other business applications! It's a 2-Way connection between Aritic PinPoint and over 219 tools. No more import/export! 

Aritic Sales CRM

Here's how you keep your Aritic PinPoint subscribers in sync with your other apps

Audience segmentation

Marketing automation

Google Contacts

HubSpot

ActiveCampaign

FreshBooks

![best productivity time management tools](//images.ctfassets.net/f2ysq090txql/1Hbdc83G1WkiltsLGDXDP8/5c3ecf8df3cdae0ead367af73fed16df/best_productivity_time_management_tools.jpg)

There's some truth to the old adage _”time is money”_. As a small business owner, you constantly need to protect your time or look for ways to find more of it.

Ideally you will be able to outsource the tasks that aren't the best use of your focus so you can save your energy for those that are. This might mean passing tasks to your team or even a virtual or in-house assistant who can support you for a few hours a week.

For everything left on your plate, it's your job as a small business owner to do these tasks as productively as possible.

This is where productivity tools come in. Here are some of our favorite productivity tools for small businesses to streamline manual tasks and get more done in a day. (With no burning out or late nights required.)

&nbsp;

## Communication and collaboration 

### 1. [Slack](https://slack.com/intl/en-gb/)

*The refreshing alternative to email that makes it simple for small companies to talk business.*

![slack homepage productivity tool](//images.ctfassets.net/f2ysq090txql/5kT0dBSYdecOfzoQTCNxai/cd37d10c1ac8554ef2d9ff99109203f6/slack_homepage_productivity_tool.png)

Slack’s “smart alternative to email” seamlessly organizes communication with [channels](https://slack.com/intl/en-gb/features/channels) to streamline and minimize confusion between the various conversations going on in your small business. 

It’s easy to get set up with a free Slack account and upgrade to a paid plan as your team scales. After getting set up, you’ll find communication with your team is quicker than ever, no matter where you are in the world.

&nbsp;

### 2. [Trello](https://trello.com/en)

*Trello organizes and prioritizes your projects in a fun, flexible and rewarding way.*

![trello homepage best productivity tools](//images.ctfassets.net/f2ysq090txql/50i68tS8Fya83JCnozRGMy/6557c65f76b7b090bc306ae49c64a83e/trello_homepage_best_productivity_toos.png)

Millions of users worldwide rely on Trello to organize their projects, prevent things from falling through the cracks and get more done.

You can get set up with a standard Trello board in minutes, organizing your tasks to different lists and adding due dates, assigned people and labels.

With Trello’s Power-up feature, you can easily integrate your business’s other tools with your board for a bigger productivity boost, including [Google Drive](https://www.google.com/drive/), [Slack](https://slack.com/intl/en-gb/) and [Dropbox](https://www.dropbox.com/business). 

It’s also fun to get help from Trello’s virtual assistant Butler to trigger automatic actions on your cards, such as assigning the right colleague for a task or adding comments and labels based on rules. 

&nbsp;

### 3. [Asana](https://asana.com/?noredirect)

*The popular productivity and task management tool for team projects and organization.*

![asana homepage best productivity tools](//images.ctfassets.net/f2ysq090txql/4Hg9GB06kD7IZh1O5SLpkQ/c8700c7d4fa8cf7113b973a00fcf14de/asana_homepage_best_productivity_tools.png)

Asana brings some much-needed zen to project management. Use the platform to manage workload, build timelines and even [automate some of your processes](https://asana.com/product/automation) to save you time and effort.

Many small businesses rely on Asana to keep their focus on the most important work by ranking tasks in order of priority and due date, and the platform also offers a quick overview of team progress with a single click. 

If your project management has more complex requirements, Asana will keep things straightforward but sufficiently detailed via its task-assigning, sub-tasks and dependency features. 

Keep your eyes peeled for Asana’s team morale-boosting features. Use a Like to quickly confirm, approve or praise your teammate’s work. And look out for one of the four celebration creatures flying across your screen when you check off a task (spoiler: one’s a yeti).

&nbsp;

## Time-tracking and scheduling

### 4. [Toggl](https://toggl.com/)

*Toggl makes time tracking simple and efficient, just like it should be.*

![toggl best productivity tools](//images.ctfassets.net/f2ysq090txql/3rtBqDyuCqqAI9OcAjZMnu/ccd11086c5582d519593618dd68eea39/toggl_best_productivity_tools.png)

Toggl is designed to deliver “time tracking so easy you’ll actually use it”. Alongside its core time-tracking functionality, Toggl includes reminders and idle detection for when the timer’s working and you… probably aren’t.

[Basic features](https://toggl.com/features/) including one click-timers and app integrations with tools like Google Docs, Xero and Slack. The [Chrome extension](https://chrome.google.com/webstore/detail/toggl-button-productivity/oejgccbfbmkkpaidnkphaiaecficdnfn) is also a no-brainer for time tracking and monitoring if you’re using Toggl. 

Advanced features from Toggl include data insights, such as Profits vs Labour Costs, to track your most profitable clients and projects. When you first log in, your Team Dashboard clocks how much time your team is tracking so you can immediately identify if you’re taking on too much or little. 

&nbsp;

### 5. [Google Calendar](https://calendar.google.com/calendar/r)

*A simple and sleek way to keep track of commitments, meetings and deadlines across all devices.*

![google calendar best productivity tools](//images.ctfassets.net/f2ysq090txql/3t4JEpME6VadrYuVfuqXZB/5c2aeab4f28951572b9d7d4037dcd4bb/google_calendar_best_productivity_tools.png)

No matter what device you’re using, Google Calendar’s easy-to-use interface makes scheduling and planning easier than ever. It also seamlessly links with other Google apps including [Gmail](mail.google.com), [Drive](google.com/drive/) and [Docs](docs.google.com), making it simpler to find and organize the right information. 

If you are one of 1.5 billion Gmail users, events from your emails will automatically be added to Google Calendar to help you stay organized. Smart suggestions for calendar events save you time when setting up meetings, while [Schedule View](https://www.google.com/calendar/about/) brings your calendar to life with interactive images and maps. 

&nbsp;

## Accounting

### 6. [FreshBooks](https://www.freshbooks.com/)

*Cloud accounting software to help you spend less time on accounting and boost productivity elsewhere.*

![freshbooks homepage best productivity tools](//images.ctfassets.net/f2ysq090txql/4KqCBxwaVfn4Dr7vCedhAE/a9f95bbb5cfae6534a959fe32fffd13d/freshbooks_homepage_best_productivity_tools.png)

[FreshBooks](https://www.piesync.com/freshbooks-new/) is a 100% tax compliant software that’s fantastic for increasing productivity in an area that is known to be a drag: accounting. With price plans starting at $15 a month, FreshBook’s innovative layout and love for simple efficiency means that staying on top of your books has never been easier. 

With a tool like FreshBooks, a [virtual bookkeeper](https://www.freshbooks.com/easybookkeeping) does the work for you at a fraction of the cost of an in-house hire. Built-in [time-tracking software](https://www.freshbooks.com/timesheets-and-time-tracking) also helps client-focused small businesses to track where they’re spending time, cut procrastination and bill accurately for every project. 

If you use FreshBooks, make sure to set up 
[automatic expense tracking](https://www.freshbooks.com/expenses-and-receipts-tracking) by syncing your bank account. There’s also a handy mobile app in both the Google Play Store and App Store.

&nbsp;

### 7. [Xero](https://www.xero.com/uk/)

*Another online accounting top-choice to help you stay on top of your finances while boosting productivity.*

![xero homepage best productivity tools](//images.ctfassets.net/f2ysq090txql/0yjlPd1JSaeY7rspIaqDL/7d1080ae4e2828707306a800e7d87e86/xero_homepage_best_productivity_tools.png)

Like FreshBooks, [Xero](https://www.piesync.com/xero/) is one of the top accounting softwares on the block. If you’re looking to finally take control of your business finances, Xero will do just that. Its features allow you to run many crucial aspects of your business with zero hassle, all the way from managing stock to paying staff directly. 

After [connecting your bank accounts](https://www.xero.com/uk/features-and-tools/accounting-software/bank-connections/) to Xero, you can access an easy overview of where your cash is going and when, while 
[managing expenses](https://www.xero.com/uk/features-and-tools/accounting-software/expenses/), paying bills and [keeping track of time spent on projects](https://www.xero.com/uk/features-and-tools/accounting-software/projects/) can all be done on the move via Xero’s impressive mobile app. 

&nbsp;

## Contact management 

### 8. [Google Contacts](https://contacts.google.com/)

*A simple and easy way to manage contacts that works seamlessly with other Google apps.*

![google contacts](//images.ctfassets.net/f2ysq090txql/791HPSXGiFlVABNBjjRGef/f875b9f308252ba710999445557fce39/google_contacts.png)

If you use Google products, you’ll likely have a lot of contacts in the Google Cloud. You can organize all of these with Google Contacts and [sync contacts two-ways between Google Contacts](https://www.piesync.com/google-contacts/) and your other tools, like your mailing list.

Among other handy shortcuts and features, the [frequently contacted](https://contacts.google.com/frequent) tab and labeling tools decrease time wasted sifting through contacts and make it easy to find customer information. For very small businesses that want to keep things simple, Google Contacts is one of the most accessible productivity tools available.

&nbsp;

### 9. [PieSync](https://www.piesync.com/)

*A simple but mighty two-way data sync for all of your favorite business apps, from your CRM to your email marketing tool and beyond.*

![piesync homepage best productivity tools](//images.ctfassets.net/f2ysq090txql/1bs2Irfk4uuUz3JE73NZES/511ad92ad44ae93c2a821408b5923176/piesync_homepage_best_productivity_tools.png)

To enable the most productivity in your small business, you can’t just keep adding more tools to your tech stack. You need to [ensure your apps work well together](https://www.piesync.com/blog/4-steps-to-perfectly-sync-your-customer-data/), otherwise you run the risk of wasting time exporting data, searching for accurate numbers, and figuring out how to fix duplicate contacts.

PieSync boosts your small business’s productivity with a two-way sync that keeps your tools connected. After [signing up for a free trial](https://app.piesync.com/signup/), choose which apps you want to sync first and how to configure your connections. Your contacts will then automatically fly between the right tools in real time, with the most up-to-date information attached. 

This means your team is always looking at the right data, with zero duplicate contacts, messy CSV exports, or data silos in sight.


<RelatedPost slug="4-steps-to-perfectly-sync-your-customer-data" />

&nbsp;

### 10. [HubSpot](https://www.hubspot.com/)

*HubSpot combines marketing, sales and service on a single platform for one of the easiest ways to grow your small business.*

![hubspot homepage best productitivyt tools](//images.ctfassets.net/f2ysq090txql/zpmjwC3ZRYCxjAHqYKm8Z/bbb3a6e1d67434c44a640f2168297c71/hubspot_homepage_best_productitivyt_tools.png)

HubSpot’s biggest value for small businesses is their **free CRM**, which brings order to contact management within minutes. The platform makes it super simple to access customer insights, track deal status and even enable live chat on your website.

The real value of HubSpot comes when you integrate their Marketing, Sales and Service Hubs with the core CRM. These come together to boost small business productivity and help biz ops run like clockwork across every department.

Start with the free CRM for some instant value and decide whether to invest in the three Hubs as you scale. [HubSpot also integrates beautifully](https://www.piesync.com/hubspot/) with your other favorite business apps.

&nbsp;

### 11. [ActiveCampaign](https://www.activecampaign.com/)

*Automation tool with a wide range of extra marketing benefits for your small business.*

![activecampaign homepage best productivity tools](//images.ctfassets.net/f2ysq090txql/74DJRLB1hNvchvLJsACyw8/fe97a245aa8fa67abc444896eaba30a1/activecampaign_homepage_best_productivity_tools.png)

With [ActiveCampaign’s](https://www.piesync.com/active-campaign/) marketing automation, smart CRM and website messaging features, it’s easy to tick a lot of boxes with one software subscription.

ActiveCampaign effortlessly removes some of the headaches of running your business and goes to show that automation can transform your productivity.

----

To enable your small business apps to work together and instantly exchange the right data, get set up with [a free trial of PieSync](https://app.piesync.com/signup/) now.

<Button text="Try PieSync for free" href="https://app.piesync.com/signup/" />

Your schedule might be packed, but you might still be wasting hours on tasks that should take minutes. But don’t worry - these 11 productivity tools will get you back on track in a jiffy.

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