10 time-saving tools for small businesses

tools to make your business more efficient

Running a small business without a dedicated IT team might make you think that innovative time-saving tools are out of reach. But that’s definitely not the case.

There’s a huge number of affordable cloud-based services available to help you make the best of time-saving technologies – giving you access to the same advantages as your largest competitors.

So without further ado, here are ten of the best time-saving tools for small business owners to streamline their day-to-day and reduce time spent on busywork...


1. Xero

It will save you time by… streamlining your accounting on a user-friendly cloud platform.

xero homepage

One of the best ways to save time as a small business is with an accounting tool that reliably manages expenses and finances. Xero is a cloud-based software accessible on any device, with tools for managing invoices, inventory, purchasing and bookkeeping.


2. QuickBooks

It will save you time by… simplifying your accounting as an alternative to Xero.

quickbooks homepage

Like Xero, QuickBooks was designed with small and medium-sized businesses in mind. It offers on-site and cloud-based software with a host of functions such as invoice payment, payroll and expenses.

Here’s our in-depth comparison of both tools to help you decide whether Xero or Quickbooks is best for your small business.


3. Pulse

It will save you time by… showing your business’s cash flow so you can make faster decisions.

pulse homepage

While accounting tools like Xero and Quickbooks allows businesses to manage their income, expenses and invoices without a large finance team, it can be hard to track cash flow and predict how your decisions will affect the business.

This is where the Pulse app comes in handy: it enables users to see their financial position at any time, helping them to make smarter financial decisions for their business.


4. HubSpot

It will save you time by… managing your contacts and streamlining sales, marketing and service.

hubspot homepage

One of the biggest challenges facing small businesses is growth – more customers, more employees and more sales. As your business grows, your processes and workflows need to follow suit. This is where CRM tools such as HubSpot become invaluable time-saving tools for small businesses.

There are a lot of great CRMs for small businesses, and HubSpot is one of them. It’s an all-in-one marketing, sales and service platform designed to help businesses implement inbound marketing strategies and increase growth.


5. Evernote

It will save you time by… keeping your notes, projects and ideas in one place.

evernote homepage

Keeping track of an ever-increasing list of things to do can become a Herculean task. However, apps like Evernote help to capture and organize ideas, projects and to-do lists so nothing is forgotten.


6. Trello

It will save you time by… organizing your projects with simple visual overviews.

trello homepage

Trello is a collaboration tool that allows you to organize projects into boards, giving you a visual overview of who has done what on which task. There is no need for endless emails back and forth on the status of a project – everything can be kept up to date in one place for everyone to see. Easy to use and full of benefits, Trello is one of the most popular time-saving tools for small businesses.


7. Adobe Sign

It will save you time by… getting documents signed electronically.

adobe sign homepage

Gone are the days when you had to wait patiently for a document to be signed and returned to you. Software such as Adobe Sign allows you to get documents signed electronically in minutes. Customers can fill in and sign documents on your websites and you can transform existing PDF or Word documents into web forms that collect legal and trusted electronic signatures from anyone, anywhere.


8. GoCo

It will save you time by… solving your small business’s HR and payroll needs with one platform.

goco hr homepage

HR can be complex and tricky to manage. This is why growing numbers of small business owners are using all-in-one HR and payroll platforms, like GoCo, to manage everything from hiring to onboarding, requesting time off and managing benefits. It’s a time-saving tool that scales up your HR operations without adding complexity.


9. Zoom

It will save you time by… making remote meetings simple.

zoom homepage

For teams that aren’t all based in the same office, software such as Zoom allows you to make video and voice calls, as well as hosting team meetings, enabling you to all work together easily and virtually.


10. PieSync

It will save you time by… keeping data synced between your business apps.

piesync homepage

One of the best ways to save time as a small business is by improving your contact management. This means avoiding data silos and creating a logical way to collect, store and sync contact data to save everyone in your business unnecessary headaches.

By getting started with a PieSync free trial, you can sync data bidirectionally between your business apps and take a big step towards uncluttered contact management.

About Lucy Fuggle

Lucy Fuggle writes for PieSync, the two-way contact sync tool for hundreds of apps. She also works with her clients to make their brand matter with a content-rich marketing strategy.