Do you also have the same person twice, thrice or even more in your Google Contacts list? Once with their phone number, once with their work email, another time with their personal email or with their nickname instead of their full name,…
The best thing to do then is merge them together so you have one contact with all the information you have on that person. You can choose to do this manually by selecting the duplicates, but you can also let Google check for duplicates for you. Go to contacts.google.com, click ‘More’ and then ‘Find & merge duplicates’. You can still check the results and choose which ones to merge.
The merge function actually got improved in the new Google Contacts. You can find a preview and the changes in our free Ultimate Guide to Google Contacts.
You don’t even have to pay a lot of attention, because if you accidentally merged two different contacts together, there’s still Google’s restore function.
Under the same ‘More’ button you’ll find ‘Restore contacts’. There you can select a time between 10 minutes and a month ago to restore your contact list to. This will recover your deleted contacts and separate the contacts you’ve merged between that time and now.
Most people are not working alone. In fact a lot of people are working with a lot of people. When it comes to contacts, this means two things: you want to be able to access the contact details of your co-workers, and you might want to access the contact details of your coworkers’ contacts.
Google has their own solution for the first one: Google Apps has a Directory that stores all contact data of the people in your company. That’s why Google can auto-complete the email address of your colleagues, even if you’ve never emailed them before.
If you’re using Google Apps, you’ll find ‘Directory’ on the left-hand side of your contact list, just below ‘Other Contacts’. The system administrator controls which email addresses appear there.
If you work in a team you often need access to the same contacts. The same goes for when you’re in a relationship. Whether you want to share your contacts with the sales team, your secretary or your hubby, PieSync can help. You can choose to sync all your contacts or just a subset of them, either one-way or two-way. Connections can consist out of your CRM, marketing apps or multiple Google accounts. Thanks to our e-book you can get a 50% discount for three months! Download it here to find out how to enjoy this offer right now.
Interested in learning more about Google Contacts? Download the entire e-book for free: